How to Create a Seminar Booking System Using WordPress Event Booking Plugin

Planning a seminar can feel overwhelming, but with the right tools, it’s like organizing a fun party. There are many educational institutions, business organizations, and advertising agencies that arrange various types of seminars to promote their brands or share knowledge. There are many benefits an individual can gain from attending a seminar.

However, collaborating with attendees for the seminar has become a difficult task, especially for paid seminars. Attendees don’t want to come to a place and register themselves manually for a workshop. They prefer an online seminar booking system so that they can easily register for a seminar from any place.

 If you’re wondering how to organize a seminar or an event, how to plan a seminar event, or even how to plan seminar events consistently, WpEvently, a WordPress Event Booking plugin integrated with WooCommerce, makes it super easy. Be it one workshop or several professional seminars, this guide will walk you through the process in a friendly, beginner-friendly way.

But before jumping into the steps, let’s learn about the seminar.

What is the purpose of the seminar?

According to Freeman, 80% of attendees say in-person events are the most trusted way to discover new products and services. 

Seminars are a fantastic way to dive deep into a topic, and there are plenty of reasons you might need one!

• Learn cool stuff straight from the experts in a focused way
• Stay in the loop with the latest trends in your field
• Pick up handy skills and ideas you can use right away
• Meet and connect with people who share your interests
• Grow personally or level up at work
• Boost your reputation if you’re organizing it
• Bringing people together to build a fun community
• Even make some money while you’re at it!

Whether you’re looking to grow personally, professionally, or connect with others, a seminar offers a structured, interactive space to make it happen.

What is a good seminar?

You may know the purpose of a seminar, but why will people attend your seminar? Let’s find out about its goodness.

• An excellent seminar feels engaging, valuable, and well-organized.
• You will have a topic you care about, like the cool AI stuff at AI Tech Seminar 2025
• Get fantastic speakers who know their stuff
• It keeps you engaged with cool stuff like demos or Q&A sessions
• It is well-organized, has a well-planned agenda, and has easy sign-up thanks to online event management
• Gives you time-outs to discuss with others or take lunch
• It leaves you with practical tips you can apply
• It lets you meet new people who are on your wavelength
• It makes you feel it is worth every minute you are there!

What would make a seminar incredible for you?

What Do You Need for a Seminar?

To conduct an effective seminar, you need a solid plan, a great subject, and tools to launch everything.

Here’s a super fast checklist:

• Topic and Audience: Choose an appropriate topic (e.g., “AI Tech Seminar 2025”) and know your audience (e.g., AI Enthusiasts, entrepreneurs).
• Venue or Platform: Decide whether it’s live (e.g., a conference hall) or online (e.g., Zoom).
• Speakers: Engage expert speakers to impart value.
• Tickets and Registration: A ticketing system to sell tickets and collect attendee information.
• Promotion: A website, social media, or email campaign to promote the word.
• Tools: A WordPress page with WooCommerce and WPEvently to automate ticketing and management.

WpEvently handles the ticketing, registration, and attendee management for you, so you can focus on making the event memorable. Let’s go through the steps.

Features of Seminar Booking Software, AKA WooCommerce Event Manager Plugin

This is a multifunctional plugin that can be used for creating any type of booking system. This plugin has two versions, that is, the free version & the premium version. The features of this plugin are listed below-

• Support all WordPress versions and themes.
• Highly customizable (developer-friendly)
• The option to add the seminar name, description & feature image.
• Add the seminar start date, end date, and duration.
• Add the seminar venue and location using Google Maps synchronization.
• Comes with a form builder to collect attendee information.
• Automatic seminar entry ticket emailing features.
• Support popular payment methods via WooCommerce.
• Seminar ticket price and category adding features.

Get WpEvently Pro plugin for advanced event features.

However, there are many more add-ons available to extend the features of this plugin/seminar booking software. Below are the features and details of this add-on

• QR code addon – This addon will print a unique QR code on PDF tickets. The QR code can be scanned to check in attendees/ to verify real or fake tickets.
• Backend booking addon- Using this addon, you can book seminar entry tickets from the backend of the software.
• Coupon code addons- this addon can be used to provide discounted prices on seminar tickets.
• Related event addons – if you create multiple seminars, you can show them on one page.

To know more about all the addons of WpEvently, check out Best WordPress Event Addons.

How to Create a Seminar Booking System Using WpEvently

 Step-by-Step Guide to Creating a Seminar Event with WpEvently

Step 1: Install Your WordPress Site

You’ll need a WordPress site with WooCommerce and WpEvently installed to use WpEvently. Don’t worry—it’s simple!

Install Plugins:

Visit your WordPress Admin > Plugins > Add New.

Search for “WpEvently,” and install and activate it.

Configure WooCommerce:

After activating the plugin, you will get a setup wizard. Click next and install WooCommerce and finish the setup wizard.

After activating WooCommerce, make sure you configure payment settings.

Go to WooCommerce > Settings > Payments and select your payment method.

WpEvently Settings:

Proceed to WpEvently settings (typically under WooCommerce or Events) to set up currency, ticket layouts, and reminder emails.

Create Your Seminar Event

Here’s where you bring your seminar to life!

Add a New Event:

In WordPress Admin, go to Events > Add New Event.

Give your seminar a title that will stick in minds, e.g., “AI Tech Seminar 2025.”

Event Details

Description: Create a strong description. Include the agenda, speakers (e.g., “Dr. Sarah Lin, a renowned AI researcher”), and what will be learned by the participants. Utilize the WordPress editor or Elementor for a professional look.

Date and Time: Set the date (e.g., July 20, 2025, 9:00 AM–5:00 PM). For recurring seminars, make use of the WpEvently free premium recurring event feature.

Location: Add the venue (e.g., “One World Observatory, 117 West St”) or a Zoom link for virtual events. Enable Google Maps if available.

Image: Upload a colorful seminar poster to attract attention.

Step 3: Set Up Tickets

Tickets are the lifeblood of your seminar’s income. WpEvently makes it extremely easy.

Create Ticket Types:

In the Ticket Options area of the event editor, add tickets such as:

General Admission: $75 (150 available)

VIP: $150 (50 spots, includes lunch and materials)

Control ticket quantities and apply global ticket count limits for large events.

Custom Forms (Pro feature):

Collect attendee details like Name, Email, or custom fields (e.g., “What’s your marketing goal?”).

Extras:

Offer extras like a Swag Bag ($30).

Step 4: Enable Payments

WpEvently comes with WooCommerce integration for secure ticket sales.

Checkout Setup:

WpEvently creates a WooCommerce product for every ticket type automatically.

Personalize the checkout page to collect attendee data (e.g., Name, Company).

PDF Tickets:

Generate PDF tickets with QR codes based on payment status. Customize ticket templates within settings.

Step 5: Design and Display Your Event

Make your seminar page feel inviting!

Shortcodes:

Use WpEvently shortcodes to display your event:

[wpevently_list style=”grid”]: Displays your seminar in grid form.

[wpevently_tickets]: Inserts a ticket-buying section.

Add these to a WordPress page or post using the editor or page builder like Elementor.

Event Calendar (optional add-on):

Utilize the Event Calendar add-on to host a visual calendar of the date of your seminar.

Styling:

Brand ticket buttons (fonts, colors) in WpEvently settings for a branded look.

Optimize the page using an SEO plugin like Yoast to improve visibility.

Step 6: Manage Attendees

WpEvently’s attendee dashboard is a godsend for staying organized.

View Attendees:

Visit Events > Attendees to see who’s registered.

Export as CSV for records or marketing purposes.

Communication:

Send mass email reminders (e.g., “Reminder: Seminar tomorrow!”) via WpEvently.

Check-In:

Utilize QR code scanning (if supported) for easy check-in at the event.

Step 7: Add Seat Plan for ticket plan

To learn how to use a seat plan. Check out how to add an event Seating plan using the Seat Plan Addon.

Step 8: Promote Your Seminar

An excellent seminar needs great promotion!

Publish:

Save and publish your event. Preview the page to ensure all is well.

Spread the Word:

Share the event page on social media, email newsletters, or your website.

Use the Waitlist add-on (Pro) to capture interest if tickets sell out.

SEO:

Add keywords like “AI Tech seminar 2025” to attract search traffic.

Step 8: Test your booking

Book an Event from the booking section.

Add all the details and place the order.

Choose your payment method and get order confirmation.

Now, from your Dashboard, you can check the order from the analytics.

Sales Reports:

Use WpEvently Pro’s reports to track ticket sales and revenue.

Adjust pricing or add ticket types based on demand.

Wrapping up

This is all in one seminar booking plugin that comes with complete functionality. Not only for seminars, you can use this plugin to create any type of event booking system. This plugin is highly customizable, very developer-friendly and can be used in any existing or new WordPress website.

Frequently Asked Question